

Membership
- Priority access to guild meetings to hear professional artists
- Free subscription to our monthly newsletter
- Member rates and first access to workshops
- Use of the guild’s extensive reference library
- Fellowship and opportunities to share your skills and accomplishments with others
- The opportunity to share with the greater fiber arts community through the Fine Art of Fiber, with guaranteed acceptance of one quilt into the show yearly
- Participation in Community Service projects and fellowship monthly
- A members rate and first chance to register for weekend retreats
- A vote in matters set before the guild
- Attendance as you are able
- Voting at the annual June meeting and at others, as announced
- A friendly and welcoming attitude
- Recommended 4 hours of service per year
- Purchase or sell $25.00 worth of IQI Raffle Quilt Tickets yearly
IQI Membership Form
Online Membership Application
Payment
To pay your membership online, just click the button to go to “IQI Membership Fee” on the Shop page:
IQI Members Reimbursement Request
IQI By-Laws
1.1. Purpose.
No part of the net earnings, properties or assets of this Organization, on dissolution or otherwise, shall inure to the benefit of any private person or individual or any member or director of this Organization, except that the Organization is authorized and empowered to pay reasonable compensation for services rendered.
2.1. Name.
2.2. Offices.
2.3. Fiscal Year.
2.4. Books and Records.
2.5. Severability.
3.1. Eligibility.
3.2. Classes of members.
3.3. Dues.
3.4. Benefits.
3.5. Voting.
3.6 Meetings.
3.7. Service.
4.1. General Powers.
4.2. Number of Directors.
4.3. Tenure of Directors.
4.4. Qualifications.
4.5. Selection of Directors.
4.6. Regular and Special Meetings.
4.7. Quorum.
4.8. Voting and Manner of Acting.
4.9. Removal and Vacancies.
4.10. Compensation of Directors.
4.11. Committees.
4.12. Informal Action of Directors.
5.1. General Provision.
5.2. President.
5.3. VP Programs.
5.4. VP Contracts.
5.5. Treasurer.
5.6. Secretary.
5.7. Membership Chair.
5.8. Member-at-Large.
5.9. Compensation.
5.11. Year-End Report.
Each officer shall prepare a year-end report detailing the activities of his/her office for the June meeting.
6.1. General Provision.
6.2. Additional Committee.
6.3. Service Committee.
6.4. Friendship Committee.
6.5. Communications Committee.
6.6. Library Committee.
6.7. Quilt-In Committee.
6.8. Audio Visual Committee.
6.9. Budget Committee.
6.10. FAOF Committee.
6.11. Historian.
6.12. Nominating Committee.
6.13. Raffle Quilt Committee.
6.14. Challenge Committee.
6.15. Workshop Committee.
7.1. Indemnification of Directors and Officers.
The Organization may purchase and maintain insurance on behalf of any person who is or was a member, director, or officer of the Organization against expenses and liabilities incurred by such person in connection with any action, suit, or proceeding, civil or criminal, arising out of such person’s status as such, to the extent permitted by law.
8.1. Contracts.
8.2. Loans.
8.3. Checks, Drafts, and Orders.
8.4. Deposits
8.5. Grants and Gifts.
9.1. Distributions Prior to Dissolution.
9.2. Distribution Upon Final Dissolution.
10.1. Non-Discrimination.
11.1. Amendment of the By-Laws and Articles of Incorporation.
Board Handbook
Directors
- Elected for one year, may be re-elected, term is usually 2 years, may be elected for two more one-year terms on the board. (4 years total)
- Attends monthly Board meetings to make reports, run the meeting and has a vote.
- President must have a minimum of one year prior Board service.
- Officer with vote.
- Board Election is held in May, followed by Guild election in June.
- By-Laws: Section 5.2.
Job Description
Role and Responsibilities
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Preside over monthly Board meetings.
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Confirm with the Levy Center in April or May the scheduling of Board meetings for the upcoming year. Meetings are currently the third Monday of the month from August to May, except for December. As the January meeting falls on Martin King, Jr., Day, a city of Evanston holiday, the Levy Center is closed. Request a volunteer to host this meeting in her/his home or suggestions for an alternate venue.
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Preside at the change-over meeting.
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The budget committee (president, program vice president, treasurer, and member-at-large) meets over the summer to create a proposed budget for the upcoming year. The budget is submitted to the Board at the September (August in 2018) meeting for approval.
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Generally, a board member should request agenda time for a concern requiring Board discussion and/or decision. Estimating time needed for each Board member on the printed agenda can help keep meetings moving. Matters not covered on the agenda can be brought to board attention as old or new business.
- Elected for two years, serves second year immediately as VP Programs. Can be re-elected to two more successive one-year terms on the board, in new position, a total 4 years on the Board
- Attends monthly Board meetings to make reports, has vote
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.4
Job Description
Role and Responsibilities
- Some speakers may not be available during the desired dates because they tend to schedule far out, especially if they are well-known and in high demand; you may therefore schedule a speaker beyond your preferred timeframe.
- Once elected, the VP Contracts should start assessing speaker possibilities by doing some research, looking at existing info provided by the previous IQI VP of Contracts, and, as mentioned above, asking the Board (or other members) for ideas.
- Most speakers being considered have websites containing info about fees. Look these over carefully when allotting your budget.
- In the summer after being elected, the VP of Contracts should begin contacting likely prospects via email, as this can be a lengthy process. Describe IQI, mention our interest in the type of programs offered by the quilter, and ask if she or he might be available during the dates you have in mind.
- Once a speaker is confirmed, gather relevant info and estimate total cost: lecture and workshop fees, airfare or mileage, hotel, and meals.
- Workshops ideally, but not always, pay for themselves. In reviewing or establishing a budget, workshop fees should be realistically anticipated at an average of five participants per workshop. Costs for workshops generally run about $55.00 per person but depends on the speaker’s experience and reputation (as of 2019).
- Aim to have the dates set for likely candidates by the Fall, and then the Board should be notified of the lineup. Make tweaks to the calendar if needed after receiving board feedback. Presentations are on the first Thursday evening of the month, and workshops are on the Friday or Saturday (or both) following presentations.
- Once the yearly lineup is complete, the VP will need to confirm dates for both the presentations at Lutheran Church of the Ascension, Northfield and the workshops at Gloria Dei Lutheran Church, Northbrook. As of April 2019, the contact for Lutheran Church of the Ascension. Note that the VP of Contracts must work closely with the president to set and confirm program and workshop dates and then the president sets the contracts with the churches. Be aware of religious holidays that will interfere with the workshop dates and meeting site availability.
- Elected for two years, serves first term as VP Contracts, can be re-elected to two more successive one year terms on the board for a maximum of 2 additional years
- Attends monthly Board meetings to make reports, has vote
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.3
Job Description
Role and Responsibilities
- Elected for one year, may be re-elected, for one additional one-year term. May serve up to four consecutive years on the Board before rotating off for at least one year
- Attends monthly board meetings to make reports, has vote
- Member-at-Large must have a minimum of one-year prior Board service
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.8
Job Description
Role and Responsibilities
- Elected for one year, may be re-elected for one additional one-year term. May serve up to four consecutive years on the board before rotating off for at least one year
- Attends monthly Board meetings to make reports, has vote
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.7
Job Description
Role and Responsibilities
1. Maintain file of current members:
- Update electronic database, knowledge of Excel Spreadsheets important.
- Keep file of membership applications.
2. Provide services to members:
- Attend guild meetings to answer membership questions
- Have one or two assistants at membership table at guild meetings beginning half an hour before meeting (to receive membership applications, collect guest fees, oversee sign-in sheet for guests and members and distribute door prize raffle tickets).
- Have extra help at September, October and May meetings to take member applications/distribute name badges, directories, etc.
- Prepare and provide name tags for all members.
- Prepare and provide store discount card/s (i.e., summer letter to Vogue Fabrics) and/or information about obtaining other store discounts (Jo-Ann, etc.).
3. Provide services to IQI:
- Collect mail from Wilmette Post Office box. Process member applications and distribute other mail at board meetings and general meetings.
- Receive member applications and payments. Convert any cash to personal check. Give payments to the Treasurer.
- Receive member applications and payments. Convert any cash to personal check. Give payments to the Treasurer.
- Provide email list for electronic distribution of Oak Leaf to Communications Committee Chair. Print and mail copies of the Oak Leaf for those who paid the supplement for standard mailing.
- Provide to committee chairs by October the lists of volunteers to help them; update as new members join.
- Prepare annual Directory of Members joining by September 15, send to Communications Committee for electronic distribution before October 1; Print copies for those who paid the supplement for standard mailing and distribute at October meeting.
- Prepare and distribute electronically a directory update in January of members joining after September 15; Print and distribute copies for those who paid the supplement for standard mailing.
- Provide member mailing list or labels to Raffle Quilt chairman.
- In February or March, review fees* and member application with Board.
- In April, submit updated membership application to Oak Leaf editor and to website manager.
- Prepare and copy member application before May meeting.
4. Promote membership:
- Answer membership inquiries from website.
- Attend board meetings and give membership report.
- Submit articles for Oak Leaf.
- Remind members in May and August/September Oak Leaf issues to renew.
- In September or October, email directly or phone members who have not renewed for the year.
- Provide form to editor and to website manager.
- Conduct door prize drawings.
- Solicit door prizes from area shops, or purchase.
- Elected for one year, may be re- elected for one additional one- year term. May serve up to two consecutive years in another position (4 years total on the Board, then one year off)
- Attends monthly Board meetings to make reports, take minutes and vote
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.6
Job Description
Role and Responsibilities
- Record attendance and minutes at the monthly Board Meeting, and any other business meetings of the organization, including the annual business meeting in June.
- Distribute meeting minutes to the Board members, Committee chairs and other interested members for input and approval prior to the next Board meeting.
- Forward approved minutes to the Newsletter / Website Chair for inclusion as appropriate.
- Maintain a hard copy of meeting minutes, in sequence, in a loose-leaf binder, as a record to be passed on to the next Secretary
- Elected for one year, may be re-elected, for one additional one-year term. May serve up to four consecutive years on the board before rotating off for at least one year
- Attends monthly Board meetings to make reports, has vote
- Officer with vote
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 5.5
Job Description
Role and Responsibilities
- In conjunction with the Board of Directors and Committee Chairs, the Treasurer will provide input for budgeting and expenses for the fiscal year for IQI. The Treasurer will coordinate with the Board to ensure that spending and income is on target with that year’s budget and expenses and discuss alternatives, if necessary, where required adjustments will need to be made to stay on budget or additional spending can be accommodated.
- Write checks for monthly expenses and reimbursements after appropriate receipts have been submitted.
- Deposit checks to the bank checking account as received. Whenever possible, Committee chairs should not give cash to the Treasurer. They should provide a check for all cash transactions they have received to provide a good audit trail.
- The VP of Programs and V.P Contracts must provide to the Treasurer a copy of contract, invoice and W-9 for all speakers and instructors (whenever fees exceed $600) no later than the month prior to their engagement for timely payment. If the Treasurer is unable to attend monthly meeting, arrangements should be made to get the check to VP of Programs or arrange for an alternate mutually agreed form of payment method. Additional expenses, IE. hotel, meals, mileage and other incidentals will be reimbursed after appropriate receipts are received and usually after completion of lecture or classes. Treasurer will verify that W-9s are on file for all speakers / instructors in order to provide them to the accountant for IRS filing at year end.
- Record deposits and check transaction for the month into QuickBooks.
- Reconcile bank accounts and PayPal on a monthly basis.
- Transfer money from the PayPal account into the Bank Account monthly or as needed to maintain adequate balances in each account.
- Treasurer is responsible for entering all transactions in QuickBooks to the proper general ledger account or accounts in which the transactions belong.
- Using QuickBooks, reconcile each of the bank accounts, PayPal payments and fees, to ensure the account statements match the QuickBooks balances. Print reconciliation reports using QuickBooks to a file that Treasurer can produce to Board as needed.
- Print financial statements monthly from QuickBooks for the board to review.
- Profit and Loss – YTD
- Balance Sheet
- In December, contact IQI’s CPA and submit a listing of the speakers that were paid more than $600 for current calendar year January – December. Treasurer will provide CPA the payment amount and the W-9 for each speaker / instructor that was submitted by the VP of Programs or Contract and verify information included. Once the CPA reviews and files the paid amount to IRS, the CPA submits the 1099 forms to the Treasurer. A copy of each is filed and the original 1099 is mailed to each recipient prior to January 31.
- At the end of June, reconcile all accounts and prepare to have all the financial information, accounts, passwords, contacts and necessary backups to submit to new incoming Treasurer. Outgoing Treasurer should meet with new in-coming Treasurer so that they can go over all the financial information, files, downloading and installing QuickBooks on their laptop, and changing any information and / or passwords as needed for a seamless transition of IQI financial information.
- In July send CPA the IQI year-end financial statements and general ledger that details the transactions for each general ledger account. This information is used to file Illinois form 990 tax return for IQI. Treasurer must include all transactions through June 30 of the fiscal year that have been paid and recorded before sending to CPA. This includes any amounts in the PayPal account that pertain to the fiscal year.
- CPA will provide the Illinois Charitable Organization form that needs to be filed with the state. This should be signed and submitted in person at the State of Illinois Center, downtown Chicago in order to ensure that it is stamped as received and filed.
- In July, move all the money that has been received for the next fiscal year workshops and memberships from deferred income to current income.
Officers
- Elected for one year, may be re-elected annually without term limits.
- May attend monthly Board meetings to make reports.
- Committee of the Board
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.14
Job Description
Role and Responsibilities
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Create a theme and rules for the annual IQI Challenge Quilt, buy or source fabric for the Challenge, create packets (including rules sheet) to be sold to members for a nominal fee (2017 made 20 kits, and sold out), promote and remind people to work on their Challenge pieces throughout the year, and then in June collect Challenge pieces from members, hang anonymously at the potluck, facilitate voting and award prizes and ribbons.
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Theme and rules: often there are limitations, such as size or shape, number of fabrics used, percentage of Challenge fabric that must be used. Other requirements, such as use of the Challenge fabric on the front. Often there are creative limitations, such as a specific theme or visual category required. Rules are made by the Coordinator; for example, if participants “run out” of a specific Challenge fabric and they may or may not be granted more, if available.
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Fabric and packets: Coordinator decides the number of fabrics to be used; divides them up into roughly equal packets, adds themed instructions, and sells them at IQI meetings. Fabric can be purchased, whether from the bargain bin or other, or taken from coordinator’s stash (as long as every packet gets a piece). Currently, there isn’t much of a budget for the Challenge. Perhaps packet sales support fabric purchase, and the Guild provide prize money.
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Promotion: Getting up and announcing the Challenge and components during Guild business meetings, encouraging people to buy packets and participate. Write up in Newsletter throughout the year and post information on website via the Website Coordinator.
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At June potluck, have a hanging system ready. Previously we have used clothesline and clothes pins (check workshop storage locker) strung over/around random heavy pieces of furniture in the room. Collect Challenge pieces (rolled up and not visible), and hang “anonymously”, attaching a voting number to each one. Pass out ballots and pencils and attendees write in their 3 favorites by voting number. Count ballots, announce and award prizes.
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Prizes may be whatever you like, but fabric, notions, or gift certificates are often used. Regarding ribbons, either purchase or create for the Challenge First, Second and Third place awards.
2019
- Elected for one year, may be re- elected annually without term limits
- Attends monthly board meetings to make reports
- Committee of the Board
- Board Election is held in May followed by Guild election in June
- By-Laws: Section 6.10
Job Description
The FAOF Chair organizes and administers the annual show in such a fashion as the Board of Directors determines each year. The FAOF Committee assists the Chair with the annual show. Positions on the FAOF Committee shall include, but are not limited to public relations, quilt raffle sales coordinator, show treasurer, boutique sales, quilt sales, silent auction, volunteer coordinator, set-up and take-down.
Role and Responsibilities
- Elected for one year, may be re- elected annually without term limits
- May attend monthly board meetings to make reports
- Committee of the Board
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.11
Job Description
Collects and preserves accounts of the Organization’s activities and keeps a scrapbook of photos, memorabilia, newsletters, patterns and media coverage.
Role and Responsibilities
The IQI Historian is usually the immediate Past President or appointed by the President and keeps a record/copy of all newsletters of the year(s) he or she is in office, a postcard of the Fine Art of Fiber show, membership directory and any other documents that are deemed worthy of inclusion in the archives (i.e., photos, etc.).
Role and Responsibilities
- Pick-up and drop-off of the speaker on workshop days. First, check with VP Programs about the need for hotel transportation to Gloria Dei Lutheran Church, 1133 Pfingsten Road, Northbrook, the workshop site. The hotel may have a transport van.
- Introduce yourself to the speaker at the monthly IQI meeting. Explain transportation and lunch arrangements. Pick up the class list at the end of the Thursday night meeting from the Workshop Registrar.
- The hostess and teacher may arrive at the workshop site between 8:15-8:30am. On a Friday, ask the church staff whether the room will be used that evening or whether the machines, irons and boards can be left out overnight for Saturday class. Announce to the class participants.
- Set up hot water urn in kitchen, along with items from our bin in the locked cabinet: coffee, tea bags, powdered creamer, sweetener, spoons, etc.
- The hostess will help the teacher arrange tables for supplies, etc., and make sure there are sufficient tables and chairs for the workshop attendees. Cabinet key is hung via a long wire behind the cabinet. If needed, put out ironing boards and extension cords from the storage area and IQI supply cabinet.
- Greet students as they come in and check off names on the class list. Ask students to wear nametags, or make them with masking tape, (in the cabinet).
- During the workshop, the hostess helps distribute materials and assists the teacher in any way that she/he can. Hostess should help the attendees with pressing, un-sewing or whatever is appropriate, so they enjoy their class experience.
- Hostess will buy the teacher’s lunch at a nearby restaurant or deli. Get a receipt to be reimbursed for the teacher’s lunch cost. Students are asked to bring a packed lunch. Arrange eating space away from the quilting. Typically, hostess calls in the speaker’s lunch order around 11 am, with pick-up set about 11:30am so lunch can begin at noon. Menus are kept in the cabinet or in the door panel.
- At 3:00pm, announce the workshop will end at 3:30 and clean-up will be starting. Start putting away snack items, extension cords and assisting the teacher with any packing. At 3:30pm, before the end of class, give a “five-minute warning” about finishing with the irons, so they will cool, and participants will all pack up and leave by 4pm.
- Turn off, unplug and empty the irons to give them time to cool. Also unplug the hot water urn. Remind students to clean their work areas and to reclaim any personal items from the refrigerator. Clean up kitchen and make sure work room is clean and tidy.
- Ask speaker if she/he has dinner plans and help make suitable arrangements with workshop participants to also attend. Submit the speaker’s meal receipt to the guild Treasurer.
- Return the teacher to the hotel or airport or see that she/he meets the cab or other ride. Send a mileage reimbursement request to the Treasurer; if a personal car is used, include tolls with the receipt to be reimbursed for the teacher’s meals.
- If any cabinet supplies are running low, inform the Member-At-Large, who will restock them.
- Elected for one year, may be re- elected annually without term limits
- Attends monthly board meetings to make reports
- Committee of the Board Board
- Election is held in May, followed by Guild election in June
- By-Laws: Section 6.6
Job Description
Role and Responsibilities
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Purchasing / Receiving New
Materials for the Library
- The library receives a budget for the buying of new books, decided by the IQI Board
- After purchasing books, turn in receipts with reimbursement form to the Treasurer for reimbursement. Convert cash into personal check and submit to Treasurer for reimbursement.
- Gifts of books can be accepted with the understanding that if the book is not needed in the collection (duplicate, off-topic, of no benefit to collection) the book can be sold to provide funds for other purchases. Use post-it notes to mark each book with date received and donors name
- Write thank-you note for all gift books
- Processing New Materials: See hard copy Library report.
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Preparation for Monthly
Meetings
-
Set up 3-5 tables 45
to 60 minutes before
meeting (place tables for
easy viewing)
- Membership Chair provides list of interested people (from membership form)
- Volunteer(s) are contacted for help on an as needed basis
-
Volunteers will be
instructed on duties
when they arrive (60
minutes before meeting
starts). Duties can
include:
- Removing books from cabinet and placing on tables
- Checking in returned books
- Checking out materials to members
- Replacing books into cabinet at end of meeting
-
Set up 3-5 tables 45
to 60 minutes before
meeting (place tables for
easy viewing)
-
Monthly Meetings
-
Set up 3-5 tables 45 to 60
minutes before meeting
(place tables for easy
viewing)
- Use one table for check-in and check-out services
- Take books out of cabinet and place on table (designate space with sign for new books and topics of books if desired), use book ends as needed
- During member announcements when meeting starts, go up and present information to membership about the library, as needed. See additional info in hard copy Library report.
-
Set up 3-5 tables 45 to 60
minutes before meeting
(place tables for easy
viewing)
-
Between Meetings
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Produce/type list of all
items checked out. Include:
- Members name with e- mail address and/or phone number (obtained from membership directory)
- List all books checked out, including notation for month due
- Separate list by items due at next meeting, items with one-month grace period (no fines due), and overdue (with notation of fine owed at next meeting)
- Within the week before the next meeting communicate by e-mail or phone items on above list
- For very overdue materials, contact member by phone to resolve difficulties
- When damaged books are brought to our attention (usually at a meeting), take them home and repair using book tape (heavyweight packing tape or cloth tape, as appropriate)
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Produce/type list of all
items checked out. Include:
-
Inventory
- Approximately once a year run inventory on books to determine missing/lost titles
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Board Meetings
- Turn in fine or book sale money to treasurer in personal check form.
- Turn in report (or present oral report) of issues that need board attention
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Oak Leaf Newsletter/ Website
- Write blurb about new books, include cover pictures as available
- If no new books, highlight books or subjects in our collection
- Try to have Library column in each newsletter
- Remind editor to include “Bring Library books” to front page monthly reminder
- Keep website library content up to date and current
- Elected for one year, may be re-elected annually without term limits.
- May attend monthly Board meetings to make reports.
- Part of the Communications Committee
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.5
Job Description
Role and Responsibilities
Newsletter Distribution:
- If the editor is also the webmaster, the PDF format of the newsletter can be uploaded to the web, along with an email letting the membership know that it is available. If the editor and webmaster are two separate people, the editor can choose whether to email the PDF, or just link. It depends upon the lead time needed by the webmaster. If there isn’t time to upload and link, then just email the pdf and the webmaster can upload as soon as possible.
- Each month obtain a copy of the electronic membership spreadsheet to create a current email distribution list. The membership chair will have the latest information. If any emails bounce back, contact the membership chair to verify the email address. If you receive any changes from a member, be sure to forward this information to the membership chair.
- Print and mail a black and white copy of each newsletter to the members on the snail mail list.
- Print five additional copies of the newsletter to have available at the membership table for new members.
- Provide the Treasurer with receipts for postage and printing for reimbursement.
Publication date:
- Reminder, Submission, Publish, Upload, Email link, Print and Mail Snail.
- Start with the date of each meeting and work backwards through the above dates, allowing adequate time between steps.
Articles:
- Email a reminder to each board member and committee chair on your “reminder” date. This is vital, even though you will give these individuals the schedule for the year.
- In rare cases, a phone call may be necessary if you are missing a vital article.
Every issue will have:
- A calendar of upcoming events (include guild meetings, workshops, board meetings, service dates, etc. through the following month’s meeting).
- President’s letter.
- A list of all upcoming workshops, lectures and other programs for the rest of the year. Start with the May or June issue – as soon as the workshops are announced, and continue to run the information, deleting past information as needed.
- Publish workshop supply lists or a link to the website.
- A workshop registration form.
- Meeting and workshop location information.
- Raffle Quilt information and photos.
- A complete listing of Board members and Committee chair phone numbers and email addresses (this will need to be addressed due to the new policy of posting the newsletter on the website — either it can be in the member’s only section, if we have one; otherwise, attach it to the email containing the announcement and link to the newsletter.
Seasonal information to be included in corresponding issues:
- Fall 2012 — highlight meeting location at least through December.
- Membership form.
- Fine Art of Fiber information (June through October/November).
- December potluck information.
- June annual meeting, Challenge Quilt and potluck information.
Optional information to be incuded when provided by committee chairs and board members.
- Membership news.
- Library news.
- Service report.
- Challenge Quilt.
- Etc.
Other information:
- Any news of interest to quilters.
- Announcements of shows, awards, etc.
Advertising:
- The board approves any advertising and the advertising rates. Ads may be solicited from members and outside organizations. The editor reserves the right to refuse any advertising.
Reporting:
- Reporting of past events may be included.
- Elected for one year, may be re-elected annually without term limits.
- Attends monthly Board meetings to make reports.
- Part of Communications Committee
- Committee of the Board
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.5
Job Description
Works with Communications Committee to disseminate publicity about the organization to membership and the media and promotes the activities of the organization to the media. The committee will oversee activities of the newsletter editor, website coordinator, social media, and publicity persons.
Role and Responsibilities
- Elected for one year, may be re-elected annually without term limits
- One member of the committee attends monthly Board meetings to make report
- Part of Communications Committee
- Committee of the Board
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.7
Job Description
Role and Responsibilities
Announce workshop plans at IQI meeting. Send information regarding class description and any supply lists to website manager. Show any samples at meetings as soon as available. Get pictures of samples and sign-up form and other information for inclusion on website. Submit news item to Oak Leaf for June issue regarding classes, etc.
Submit news items & registration form to Oak Leaf editor. Ask for form to be in September issue. Submit reminder articles for later Oak Leaf issues.
Have registration forms and class samples at September and October meetings, take sign-ups and deposits and keep careful records. (Comfortable maximum 58-60). Solicit or buy door prizes (one per attendee); plan arrival ‘goody bags.’
Prepare reminder letters: for each person, list workshop signups and notice of any balance due (to be paid by 1/15), request meal count and info about special dietary needs. Plan tentative room assignments, match unpaired roommates.
Email reminder letters by December 10th, including balance due. Receive balance payments. Plan for irons and ironing boards. Prepare attendee packets with schedule, class supply lists and mystery quilt instructions per individual registrations. Assign snack, equipment and roommate names.
Email attendee packets by January 5th. Mail remaining packets to attendees with no email. Pursue balances due. Two weeks before arrival date, give Divine Word the guest room assignments and meeting room needs, including any A/V equipment. Provide meal counts (= guarantee) and any special dietary needs one week before retreat on Friday. Prepare goody bags and name badges, collect IQI irons and boards.
- Elected for one year, may be re- elected annually without term limits.
- Attends monthly Board meetings to make reports.
- Part of Raffle Quilt Committee
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.13
Job Description
To manage all aspects of ticket sales and showing the yearly IQI Raffle Quilt.
Role and Responsibilities
- Elected for one year, may be re-elected annually without term limits
- Attends monthly Board meetings to make reports
- Part of Raffle Quilt Committee Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.13
Job Description
Role and Responsibilities
- A design must be either chosen, adapted or created by the committee members and approved by the Board. The committee members must be willing to entertain suggestions from the Board.
- Cutting the pattern can be done by one or several people. Directions, if blocks or strip assembly are used, are written and the kits, with instructions, distributed at Lecture meetings. Make 20% more kits than needed to complete the top. Some are always either lost, destroyed or returned in unusable condition. Keep a record of who takes the kits and make the deadline date for their return clear. Once the blocks are returned, the top can be assembled and passed on to the quilter.
- The quilt is generally machine-quilted by a generous volunteer. The binding is done by members of the committee. The committee also does the back-label listing all the people who worked on the quilts.
- Check with the board and Treasurer about reimbursement for any associated costs.
- Elected for one year, may be re-elected annually without term limits
- Attends monthly Board meetings to make reports
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.3 and 6.4
Goal
Role and Responsibilities
- To get together and enjoy our craft while creating quilts for others.
- Create a setting so members enjoy getting together in small groups to share ideas, creativity and learn together and enjoy one another’s company.
- Make charity quilts using the donated fabric and small budget provided by the guild. Budget is used for batting, thread, some fabric and miscellaneous supplies.
- Gratefully accept donations of cotton fabric and share companionship, skills and teaching skills as needed and requested.
- Publicize Service meeting dates, organize basic supplies, materials and ironing boards from the storage cabinet. Members provide their own lunches and beverages.
- Deliver donated quilts quarterly to DCFS (Department of Children and Family Services), hospital Neonatal Intensive Care Units and other sites as determined. Report numbers of quilts donated to the membership and board.
Current quilt sizes: NICU size 20” to 24” square; younger children: 36” x 45”; and older children 40” or 42” up to 60”.
- Elected for one year, may be re-elected, may serve without term limits
- Attends monthly Board meetings to make reports
- Part of Communications Committee
- Board Election is held in May, followed by Guild election in June
- By-Laws: Section 6.5
Job Description
Role and Responsibilities
- Two to four weeks before each meeting, enters speaker and lecture title into the IQI social media platforms.
- Connect with suburban and city-wide events calendars to generate interest. The manager is expected to update current members and attract potential members through engaging posts that announce speakers and workshops, followed up with photos of the workshops and other events. On both Instagram and Facebook, the manager should include hashtags for IQI and other quilting sites within each platform (#illinoisquiltersinc, #iqi, #iqiworkshops, #quilting, #quilts, #quiltsofinstagram, #fineartoffiber, etc).
- The Social Media Manager networks with IQI members to obtain photos for posting, and share photos to be highlighted on the IQI website or newsletter. Promote IQI through member profiles (with permission; see IQI’s Instagram feed for examples) and other posts about the guild (such as highlighting the Raffle Quilt and Quilt-In Retreat, etc.).
- Be alert for new social media platform opportunities to promote IQI. For example, if the manager views Twitter as a viable outlet for IQI promotion and can commit the time necessary to engage with it, they could establish an IQI Twitter account and commit to regular tweets about IQI.
- Communicate regularly with all members of the Communications Committee so that the IQI presence and events are well promoted and timely.
- Elected for one year, may be re-elected annually without term limits
- Attends monthly Board meetings to make reports
- Part of Workshop Committee of the Board
- Board Election is held in May, followed by Guild election in June
- By-laws: Section 6.15
Job Description
Role and Responsibilities

P.O. Box 39
Wilmette, IL 60091